Booking Conditions

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RESERVATIONS
To make a reservation, email or phone us and we will send you a booking form which is to be returned within 2 weeks with the appropriate deposit. You may pay by bank transfer or cheque, made out to SWALLOW BIRDING.

Because of the popularity of our tours they can book quickly, therefore it is in your own interest to book early to avoid disappointment as we can only accept reservations in order of receipt of deposit.

When you return your Booking Form with the deposit, you are entering into a contract with SWALLOW BIRDING. This means that you agree to accept our conditions of booking.

We then send you a confirmation of your booking, which means that we agree to operate your holiday as stated in our brochure.

DEPOSITS
Deposits are to be sent with your booking form to secure your place on the tour.

Please see individual tour pages on website or brochure for deposit amounts.

PAYMENT
Payment of the balance is due 8 weeks before the departure date. On receipt of your deposit you will be sent a booking confirmation showing deposits paid. The final invoice will be sent out once we have booked your flights to include the exact price we have paid in the total cost. If the balance has not been paid by the due date we reserve the right to treat your booking as cancelled and will pass on appropriate cancellation charges.

Payment can be made by bank transfer or cheque, made out to SWALLOW BIRDING. Please note that we do not accept payments by post-dated cheques or credit cards.

CANCELLATION
In the event of you cancelling a booking the deposit is non-refundable. Cancellation of a holiday less than 10 weeks prior to departure will result in all balance monies being forfeit. Please ensure you take out adequate travel insurance to cover this as early as possible. You do have the right to transfer the booking to another person, provided you cover any extra costs this may incur. If it becomes necessary that we have to cancel a particular tour, whether through insufficient reservations, illness etc, then all deposits and other payments will be refunded in full.

PASSPORT REQUIREMENTS
For tours including flights, it is your responsibility to ensure that you have a valid passport. Your passport must be valid for at least six months after the duration of your tour.

TRAVEL INSURANCE
It is essential that you have adequate Travel Insurance for your holiday before you travel. You must provide details of the policy on your booking form or soon afterwards.

LIABILITY
We have taken all reasonable steps to ensure that the tours published in our brochure have been properly arranged. Vehicle hire, accommodation and restaurants are all reputable. We will accept liability as a direct result of negligence or breach of contractual duty in making arrangements for you. We will not accept liability for matters beyond our control arising out of carriage by air. We will also not accept liability for matters such as losses or additional expenses incurred as a result of transport delays, sickness, weather, strikes, war or other political crises, acts of God or other events which amount to force majeure. Therefore it is essential that you have full insurance cover.

TOUR ALTERATIONS
Circumstances can change i.e. weather conditions, transport, political situations and even bird migration. Because of this SWALLOW BIRDING reserves the right to change an itinerary if we feel it necessary or beneficial to the tour. If an itinerary has to be changed by the leader while you are on a tour then you must respect their professional decision.

ITINERARIES
We have put in much thought and groundwork to obtain the most out of each area visited. It is our aim to provide you with the best possible overall experience. We will take time to appreciate and savour each location visited. Our itineraries are designed to let you see as many species as possible within the particular areas visited. Our emphasis is on finding and seeing well, interesting or speciality species at an enjoyable pace. We will not rush around getting brief views just to build up a huge list. It is very important that you come away from a SWALLOW BIRDING tour with great memories of birds and other wildlife.

ACCOMMODATION
SWALLOW BIRDING pride ourselves on our carefully selected lodgings, staying in good quality, comfortable accommodation of a high standard and where possible with en suite facilities. The food on offer in these establishments is again of the highest quality. If you are a single traveller and are prepared to share a twin room we will do our utmost to find a compatible roommate. If this is not possible, or if you would prefer a single room then a single supplement may apply.

WHAT'S NOT INCLUDED
Travel Insurance, meals other than those stated, drinks and any items of a personal nature.

BIRDS AND OTHER WILDLIFE
Species mentioned in our tour itineraries and checklists are meant as a guide only, hence you should not expect to see everything mentioned, although you should see a good proportion on the tour.

PRICE INCREASES
These may occur unexpectedly. Flights may be suddenly subject to extra surcharges/taxes from the flight operator/government. There may be cases where we have to take a different route from the one planned. We may also have to increase prices because of fluctuating exchange rates. In these cases we will inform you in writing of the cost of the increase.

YOUR FINANCIAL PROTECTION
When you book an ATOL protected flight-inclusive holiday package with SWALLOW BIRDING you will receive a Confirmation Invoice and ATOL Certificate from us confirming your arrangements and your protection under our Air Travel Organiser’s Licence number 9831.

This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.

We, the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme.

If we, or the suppliers identified on your ATOL Certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent. You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.

For further information visit the ATOL website at www.atol.org.uk

WEBSITE ACCURACY
Whilst every effort is made to ensure the accuracy of this brochure and prices at the time of publication, regrettably errors do occur. Please check final details and prices when booking.